Effective Date: November 1, 2024

The Brotherton Foundation ("we," "our," "us") respects your privacy and is committed to protecting the personal information you provide to us. This Privacy Policy outlines how we collect, use, store, and protect your information when you interact with our website and apply for grants through our platforms.

1. Information We Collect
We collect personal data from individuals who engage with the Brotherton Foundation for the purpose of applying for grants or contacting us. The types of personal information we collect include:
- Name, email address, phone number, and mailing address.
- Professional and financial details as part of the grant application process (e.g., organizational information, budgets).
- Information collected through contact forms or cookies when visiting our website.

2. How We Use Your Information
The personal data we collect is used for the following purposes:
- Grant Application Process: To review, assess, and manage grant applications, including conducting due diligence on applicants.
- Communication: To contact applicants regarding their applications, provide updates on the grant process, and respond to inquiries submitted through our contact forms.
- Internal Operations: To analyze, improve, and maintain our website and operations, including website functionality and performance (via cookies).
- Compliance: To comply with legal and regulatory obligations.

3. How We Share Your Information
We do not sell or rent your personal information. We only share your personal data under the following circumstances:
- Third-Party Service Providers: We may share your personal data with trusted third-party service providers who assist us in managing our website, processing applications, and communicating with you. These third parties are obligated to maintain the confidentiality and security of the data they process on our behalf.
- Legal Compliance: We may disclose personal information if required to do so by law or if we believe such action is necessary to protect and defend the rights, property, or safety of the Brotherton Foundation.

4. Data Storage and Security
We take reasonable measures to protect the personal data we collect from unauthorized access, use, or disclosure. We utilize secure file uploads and encryption protocols to safeguard information. Personal data is stored on platforms such as Google Workspace, which comply with industry standards for data protection and security.

5. Your Rights Regarding Your Data
You have the right to request access to, correction of, or deletion of your personal information. To make such a request, please contact us at hello@brothertonfoundation.org. Upon receipt of your request, we will take reasonable steps to comply, unless we are required by law or have a legitimate interest in retaining certain data.

6. Data Retention
We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable law. Once personal data is no longer needed, we will securely delete or anonymize it.

7. Cookies and Website Tracking
We use cookies on our website to enhance user experience and analyze website traffic. Cookies are small text files placed on your device when you visit our website. These files collect non-personal data such as browser type, pages viewed, and time spent on the site.

You can control the use of cookies at the individual browser level. If you choose to disable cookies, some features of our website may not function properly.

8. Children’s Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected such data, please contact us so we can take steps to delete the information.

9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any changes will be posted on this page with an updated effective date.

10. Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact us at:

Brotherton Foundation
PO Box 535, New Smyrna Beach, FL 32170
Email: hello@brothertonfoundation.org

At the Brotherton Foundation, we take the security of your personal information seriously. Below are the key measures we employ to protect the data you provide to us:

1. Data Encryption
We use industry-standard encryption technologies (such as TLS/SSL) to protect your data during transmission. This ensures that any information you submit to us, such as personal details and grant applications, is securely transmitted over the internet. Additionally, data stored on our platforms is protected through encryption at rest, adding an extra layer of security.

2. Access Controls
Access to personal data is restricted to authorized personnel only. Our team members who handle sensitive data are bound by strict confidentiality agreements and adhere to rigorous security protocols. This minimizes the risk of unauthorized access to your information.

3. Third-Party Security Measures
We work with trusted third-party service providers, including Google Workspace, Webflow, and Jotform who assist us in processing and storing personal data. These service providers maintain robust security measures, including encryption and secure access controls, to ensure your data remains protected while in their systems.

4. User Responsibility
While we take significant steps to secure your data, we also encourage you to play a role in protecting your information. If you are given access to any online platforms related to our application process, please ensure you keep your login credentials secure and do not share them with others.

5. Secure File Uploads
The Brotherton Foundation uses secure file upload systems to safeguard sensitive documents, such as grant applications and financial information. These systems ensure that your data is transmitted and stored in a secure manner, protecting it from unauthorized access.

6. Data Retention and Disposal
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected. When personal data is no longer needed, we employ secure methods to permanently delete or anonymize it, ensuring that it cannot be accessed or reconstructed in the future.